As an office administrator, one of your duties will be hiring new staff. When you have this responsibility, you’re looking for someone who can do the job and be a good fit within the existing workforce. It’s an important role, so you want to make sure you get it right. Here are the best tips for making sure you hire the right employee for your workplace.

Be Clear About The Role

No matter what the role is, be sure that you’re very clear about what it is. Discuss it with your managers before advertising it, and write an ad that makes it obvious what you’re looking for. Doing this makes sure that the right people apply. If you’re not clear, then the right person may pass your job up. You don’t want to waste time interviewing the wrong people, after all. This also ensures that you retain staff, too.

Know Where Your Potential Candidates for Office Administrator Are

You need to know you’re advertising in the right place, or you’re not going to get the right candidates for the role of an Office Administrator. Do your research before putting out your adverts. It’s worth looking into any school that offers an office admin program, as you’ll have employees who have recently gone through training and will know the ropes already.

Office Administrator

Offer Flexibility

Flexibility in the workplace is becoming more and more important to many workers. Some have families to care for, or a desire to work and still see the world. If the role you’re offering can be done remotely, offer the option. You could draw in a lot more suitable applicants by offering to meet their needs in this way.

Pay Attention To The Details

Take care to look at everything when assessing a potential candidate. What’s their writing and grammar like in their application? Do they have a good phone manners when you call them? How do they present themselves when they’re in the office? All of these things can tell you a lot about the candidate, even before they’ve opened their mouth.

Make The Interview Count

When you interview a candidate, don’t bother with standard questions like ‘Where do you see yourself in five years?’ That doesn’t tell you what they’re really like. Instead, ask scenario-based questions, and ask for examples from their previous work experience. This way, you can see how they’d deal with situations that may crop up in your workplace.

Pay Attention To Qualifications

It’s true that qualifications aren’t the whole picture, but some candidates may have qualifications that may make them attractive to employers in your office. Look for specific skills and certificates, such as typing qualifications. You can also look for attendance at a business office admin school. This could be how you decide on the final candidate.

Pay Attention To The Person

You can teach the skills the candidate will need in your office, but you can’t change the attitude and passion that they have. Look at how they present themselves, both in applications and in the interview. Do you think they’ll fit in with the others in your office? Will they have new ideas that can help take your business further? You’re looking for someone that can really add to what you do.

Never Settle

If you can’t find the perfect candidate, don’t settle on one person you think will ‘do’. That way will lead to dissatisfaction and possibly higher employee turnover later down the line. Instead, you’re much better off searching until you find the right person for the job. You’re the office administrator, so you know what you need. Don’t settle until you find it.

Trust Your Instincts When Hiring an Office Administrator

Finally, always trust your instincts. If you don’t think this candidate will be the right fit, then don’t hire them. You need the right person for the job.

It’s possible to hire the right person if you know how to look. Use these tips and get your hiring routine down pat.


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